Executive Assistant

Reports to: Chief Executive Officer
Location: Lowell, MA

Duties; Job Description; Primary Responsibilities:

The EA will support the day to day activities of the Executives. The EA will be required to have a flexible schedule to align with the needs of the supported Executives. Since the EA will work directly with the Executive Management Team, you must exude the highest levels of professionalism and integrity, be highly driven, and succeed independently in our fast-paced and fluid environment.

As the EA, you shall perform those duties and responsibilities that are commensurate with your position and those duties that may be assigned to you from time to time by and under the direction of the Executives.  Such duties and responsibilities shall include initially:

  • Institute Best Practices across the board to ensure efficient and effective administration support for Bambu
  • Persistently strive to improve the Executive’s productivity, efficiency, and impact both personally and professionally (incoming phone calls, calendar management, daily and weekly agenda outlook, contacts, presentations, travel, briefing documents, email, filing management as well as personal support)
  • Operate always with the highest regard for confidentiality and vigilance on behalf of the Executives and the extended team, safe guarding and reporting on any issues that could compromise the protection of Bambu including but not limited to its Intellectual Property (“IP”), business intelligence, and patents.
  • Maintain Social Media profiles and campaigns (e.g., LinkedIn, Twitter, etc.) for the Executives (as desired by each) and assist in Thought Leadership campaigns as directed.
  • Ensure General Executive Administrative support:
    • Provide support to schedule client and internal meetings, and follow-up as needed with meeting attendees
    • Manage Executives’ calendars
    • Prioritize conflicting needs with great judgment, handle matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressure
    • Arrange Executives’ domestic and international travel and manage itineraries, providing clear and complete dossiers for each travel itinerary
    • Manage and prioritize internal and external communications including: emails, conference calls and online meetings, preparation of agendas and other communication materials for internal and external use
    • Take notes of meetings at the request of the Executives
    • Coordinate and manage special projects and events
    • Coordinate Board of Directors meetings and assist in preparation and distribution of meeting materials, as well as ensuring the completion and filing of all minutes and resolutions for an accurate record of Board minutes
    • Coordinate all details of weekly executive staff meetings including logistics as needed, and preparing meeting materials
    • Develop the distribution of investor communications
    • Serve as liaison with investors when required, for instance, in responding to inquiries as directed by the CEO
    • Prepare and modify documents and presentations
    • Create and modify spread sheets
    • Maintain organized filing system for documents and records
    • Conduct internet research on varying topics
    • Prepare and reconcile expense reports, review invoices and initiate payment
    • Complete other duties as assigned by senior management
Submit Your Resume

By submitting this form I certify the forgoing to be, to the best of my knowledge and belief, an accurate and true statement of fact. It is fully understood that any false statements or misrepresentations by me will be sufficient reason for dismissal from the services of the Company. I hereby authorize investigation of all statements contained in this record.

 

In making application for employment, I understand and agree that:

This application does not constitute a contract of employment and I further understand that if hired, my employment IS “AT-WILL”, is for no specified period of time, and may be terminated at any time, with or without cause, by myself or the Company.